All new students are required to complete the online registration process in our Student e-Service before term begins.
- In 2016, new students starting their studies at Imperial between 1–5 September 2016 were able to register from 11 August 2016.
- New students starting their studies at Imperial on 1 October 2016 were able to register from 9 September 2016.
New students from outside the European Economic Area (EEA) will also need to register in person with the College.
Find out more about the process for online registration below.
How do I register?
All new students are required to complete the online registration process in our Student e-Service.
In order to avoid queuing to have your ID card photo taken, please upload your photo on the Personal Details tab on Student e-Service when registering online.
To access Student e-Service you will need to first activate your account to get a username and password. You should have received details of how to do this in an email when you made your application. If you have not received this email and cannot access e-Service, please contact our Admissions team at firstname.lastname@example.org. Please remember to include your College Identifier (CID) in the email.
Once you have logged into Student e-Service please find a step-by-step guide to registering by downloading the appropriate guidance document below:
How do I upload my passport and visa to the Student e-Service (international students only)?
If you are an international student who requires a visa to study at Imperial, you will be required to provide details of your up-to-date passport and visa as part of the registration process.
You will also be required to upload scanned copies of your passport and visa.
You will either need to upload your 30-day visa or your Biometric Residence Permit (BRP) depending on what you have been issued with.
For more information about BRPs, please visit our Before You Register pages.
I get an error message when I try to register – what should I do?
If you are an international student and you require a visa to study in the UK, please make sure you have uploaded a copy of your visa in the Passport/Visa page in the Student e-Service.
If you have already done this, please be aware that we will need 2–3 working days to check your visa and clear you for registration.
Please be patient as we process your documents during this busy period, and only contact us if you continue to see an error three days after uploading your visa. If you still cannot register after three days, please contact email@example.com, making sure you include your CID number.
For more information about applying for a visa please see our International Student Support website.
Home and EU students
If you are a Home or EU student and you receive an error message when trying to register please contact firstname.lastname@example.org, making sure you include your CID number or UCAS ID.
How will my data be used?
As part of our data monitoring process we collect information on the following protected characteristics:
- Sexual Orientation
- Gender Identity
The information we hold about you will be sent to the Higher Education Statistics Agency (HESA) as part of your HESA record. For more information about HESA Student Data Collection please see our HESA Collection Notices page.
We may also use your information to carry out statistical analysis as part of our internal monitoring processes.
You will be asked to complete the protected characteristics information when registering online for your course.
Stonewall have published a guide [PDF] which explains why the collection of personal data is important.