The Graduate School has put together a schedule of bespoke activites and events for Imperial College PhD Scholars. In addition, Scholars will be invited to events or industry visits held by CDTs Chemistry researcher in laboratory.Photographer: Neville Milesacross many disciplines - details of these ad hoc events will be promoted on their webpages.

Timescales

Payment Dates: Payments are normally made on the 7th day of each month; bank details should be updated before the 24th day of the preceding month to ensure payment is not delayed.

Consumables

Imperial College PhD Scholars are provided with £2,000 consumables funding per annum for three years of the scheme.
This funding is available to cover directly incurred costs required to carry out the PhD project such as travel to conferences and specialist resources. Please note that this funding should not be used to purchase laptops or to support a “well-founded” laboratory. All expenses should be directly relevant to the PhD project’s research outputs and must follow the College’s expenses policy.

Examples of allowable expenses include:

Research materials required for the PhD project (i.e. reagents, chemicals, plasticware etc.)
Books/journals relevant to the research project
Conference/training attendance
Computing/software and equipment resources essential to the PhD specifically
Travel for data collection
 
Examples of ineligible costs include:
Purchase of laptop/computer
Maintenance/purchase of generic equipment supporting a “well-founded” laboratory

Each £2,000 allowance must be spent by the end of the College’s financial year (31st July). Any allowance not spent will not be carried over into the next year.

Frequently asked questions

Q1. Does a scholarship awardee have to start their course in October?


A1. The earliest start date for funded places is 1 August annually.  The latest start date for funded places is 1 November annually.  An applicant can however stipulate any start date in their application to College following consultation with their supervisor. Please see the process outlined in Submission of Applications on page 3 of the guidebook.

Q2. Can a scholar change supervisor after starting their course?

A2. It is expected that a change of supervision arrangements will be undertaken only in exceptional circumstances.  A Change of Supervisor form[Word] should be completed and sent to researchoffice.fundingstrategy@imperial.ac.uk.

Q3. Can an applicant request a later start date after accepting their scholarship?

A3. The earliest start date for funded places is 1 August annually.  The latest start date for funded places is 1 November annually. An applicant can request a later start date after accepting their scholarship following consultation with their supervisor. Please see the process outlined in Submission of Applications on Page 3 of the guidebook.

Q4. How do scholars claim for consumables?

A4. The £2,000 consumables budget per scholar will be journalled to each supervisor at the start of each academic year for the first three years of study.  Students should liaise with their supervisor/s for approval to access this fund.  A record of expenditure [Excel] should be kept by each scholar and departments are required to reconcile the budget each year and return any unspent funds.

Q5. What can the consumables fund be used for?

A5. This funding is available to cover directly incurred costs required to carry out the PhD project such as travel to conferences and specialist resources. Please note that this funding should not be used to purchase laptops or to support a “well-founded” laboratory. All expenses should be directly relevant to the PhD project’s research outputs and must follow the College’s expenses policy.

Examples of allowable expenses include:
• Research materials required for the PhD project (i.e. reagents, chemicals, plasticware etc.)
• Books/journals relevant to the research project
• Conference/training attendance
• Computing and equipment resources essential to the PhD
• Travel for data collection

Examples of ineligible costs include:
• Purchase of laptop/computer
• Maintenance/purchase of generic equipment supporting a “well-founded” laboratory

Q6. Who should I contact if I have any queries?

A6.  If you have any questions regarding the scheme please contact Student Financial Support via phdscholarshipscheme@imperial.ac.uk.

Q7. Do scholars continue to receive stipend payments if they interrupt study due to illness?

A7.  The EPSRC Funding regulations will be applied for all IC PhD scholars, irrespective of which budget they are paid from.  Therefore payment of a studentship can continue for absences covered by a medical certificate for up to thirteen weeks in any 12-month period.  Please refer to the EPSRC Funding Guide for full details. 

Q8. Do scholars continue to receive stipend payments if they go on maternity leave?

A8.  The EPSRC Funding regulations will be applied for all IC PhD scholars, irrespective of which budget they are paid from.  Please refer to the EPSRC Funding Guide for full details.

Q9. Do scholars continue to receive stipend payments if they interrupt to go on paternity leave?

A9.  The EPSRC Funding regulations will be applied for all IC PhD scholars, irrespective of which budget they are paid from.  Please refer to the EPSRC Funding Guide for full details.