'LOCKSS': Lots of Copies Keeps Stuff Safe

You should always ensure that you back up copies of important data in multiple locations so that you can restore it quickly in case of data loss. The simplest way to do this is to use College-provided network storage, such as your H: drive or group storage, as your primary storage location.

The College has made the cloud-based Box service available to staff. Box will provide unlimited, backed-up storage for research data.

If you choose to manage your own storage and backup:

  • use the 3-2-1 principle: ensure you have at least 3 copies of anything important; stored on at least 2 different media (e.g. magnetic disc, CD/DVD); with at least 1 copy in a different geographical location
  • regularly test to ensure you can restore your backups without errors
  • use a checksum tool such as WinMD5 Free to ensure files have not been corrupted

Security and encryption

Protecting sensitive, confidential or commercially-valuable information is a complex task involving careful management of risks. If this affects you, talk to ICT to put appropriate safeguards in place as early as possible.

Protecting sensitive information (ICT Be Secure)