The College is taking part in a pilot to centrally transfer grant-to-publication links from Symplectic Elements into Researchfish. The trial is intended to relieve frustration and the administrative burden of re-entering publication data that has already been provided, allowing more time for researchers to focus on their research. The pilot is in two stages. Stage one covered RCUK, Cancer Research UK and NC3Rs in early 2016; stage two will cover all funders that use Researchfish in the early 2017 submission period.
Accordion - RF Interoperability
What happened in stage one of the pilot?
To reduce the manual effort of completing the publications element of the Researchfish return in February-March 2016, existing data were centrally transferred into Researchfish on behalf of academics. A snapshot of valid publication-grant links was taken on 30th October 2015. This snapshot included journal articles and conference proceedings published in 2014 onwards with either a Digital Object Identifier (DOI) or PubMed ID (PMID), associated in Symplectic Elements to an award with a valid external reference number from RCUK, Cancer Research UK or NC3Rs. This snapshot was transferred into Researchfish in December 2015. This included nearly 1,100 publication-grant links and benefited over 300 Imperial academics, some with as many as 40 publications submitted for them.
What has been done since stage one of the pilot?
Feedback was sought from those academics that had the most publications submitted on their behalf. This feedback was very positive and was fed into the overall project to petition further funders to engage with the pilot. Stage two of the pilot was approved and now all funders that use Researchfish will be included.
Furthermore, Symplectic Elements was back-filled with any additional grant-publication links found in Researchfish where these could be matched back to internal records to try to further reduce administrative burden on academics. Note: This included all grant-publication links made by all co-authors. This is entirely correct and should not be removed, even if you were not an author on these papers.
What is happening in stage two of the pilot?
Academics are encouraged to link publications to grants in Symplectic as those matching the same criteria as above will be transferred to Researchfish for the major submission window in early 2017. This will now cover awards from all funders that use Researchfish. The snapshot of data from Symplectic was taken on Thursday 10th November and all valid links should be added to Researchfish before Christmas 2016. The hope is that should the additional automation being developed for this pilot prove successful, there will be a further upload of links though this will not be confirmed until near the end of the year.
All other outcome types, plus any grant-publication links that are not centrally transferred into Researchfish still need to be entered directly into Researchfish. See guidance on adding publications to Researchfish using Symplectic and our Quick Start Guide Researchfish Quick Guide [pdf].
Is making these links in Symplectic mandatory?
No. Rather it is believed to be the most efficient way of transferring this information into Researchfish, hopefully reducing your administration and saving your time. If you prefer to make these links manually in Researchfish, please feel free to do so.
Why must Researchfish returns be done at all?
All Research Councils (as well as a number of other funders including Cancer Research UK and NIHR) are imposing sanctions, which may result in no future payments on existing grants and no further grant applications being accepted if a return is not completed. More positively however, RCUK also publishes Researchfish returns on Gateway to Research, giving greater exposure to the research. It is also used to shape future funding opportunities, generate case studies and crucially to make the case to BIS for continued funding of RCUK.