Fees, Enrolment & Payment
Course enrolment opened on 1 September 2016 and involves filling in a short, secure web form - hosted by the College's Finance Department - where you select your desired course at the appropriate rate and input your contact and card payment details.
The courses on our main programme start on 17 October 2016 and run over two terms (Autumn plus Spring term). Classes meet 2 hours per week, 18.00-20.00, over 20 weeks giving 40 hours of tuition. All welcome to enrol!
To assist you with choosing the right course and to avoid delays with the processing of your details we ask that you please follow the steps below which are designed to guide you through enrolment. You will find our fees and the enrolment process explained - please review the following details carefully.
Enrolment and fee information
Step 1 - Rates
Shown below are our fees for the 2016-17 Main Programme (October 2016 - March 2017). The listed fees are per one WHOLE 20-week/2-term course.
|Rate category||Who for||Rate and rate validity|
|Rate category A||Current Imperial College students & staff||
£195 "Early Bird" Special
£215 Standard rate
|Rate category B||Imperial College alumni, non-Imperial College students, UoL staff, Friends of Imperial College, South Kensington Museums, Lycee Charles de Gaulle||
£255 "Early Bird" Special
£275 Standard rate
|Rate category C||All other applicants||
£340 "Early Bird" Special
£360 Standard rate
|Above rate categories are explained in detail on the next expandable slide|
Step 2 - Rates explained
Which of our three rate categories you fall under depends on your status - please find full details below and ensure you select the correct rate category when enroling. Each application is individually validated. The fees are per one WHOLE 20-week/2-term course.
|RATE CATEGORY||APPLIES TO||INSTRUCTIONS|
(formerly internal rate)
|All CURRENT Imperial College students & staff. This includes Imperial NHS Trust, Imperial College Press, and Imperial Innovations.||
Please use your Imperial College email address for enrolment. If you prefer using a different email address please state your Imperial College email or login in the comments box on the web enrolment form. You should also quote your CID and indicate a contact telephone number. Incoming first-year students please email us a copy of your acceptance letter from Registry.
Category A @ 50% off
(formerly internal discounted rate)
|Only applies to Centre for Languages, Culture and Communication current staff & current postgraduate students in our Centre's Science Communication unit, and to current undergraduates on an Imperial College 'Language for Science' degree programme (e.g. Chemistry with Spanish, Biochemistry with German, etc.).||
Please use your Imperial College email address for enrolment. If you prefer using a different email address please state your Imperial College email or login in the comments box on the web enrolment form. You should also quote your CID and indicate a contact telephone number. Incoming new postgraduate students should please email us a copy of your acceptance letter from Registry etc.
|Category B||Applies to Imperial College alumni, Friends of Imperial College (membership must cover full course duration), all current non-Imperial College students (incl. RCA, RCM, University of London, etc.), RCA, RCM and University of London staff, South Kensington museum staff (Victoria & Albert Museum, Science Museum, Natural History Museum), Royal Geographical Society staff, Santander Bank staff (Imperial College Walkway branch only), Austrian Cultural Forum staff, staff at an Exhibition Road Cultural Group (aka Discover South Kensington) member organisation, Lycee Charles de Gaulle staff, and Historic Royal Palaces staff.||You must use an email address which clearly shows your affiliation (e.g. Imperial College alumni email address, UK educational email address, Lycee Charles de Gaulle, South Kensington museum email address, etc.). Alternatively, please email us a copy of your valid UK student or relevant staff card or a copy of your employment contract, etc. Friends of Imperial College should provide evidence of current membership.|
Category B @ 10% off
(formerly external discounted rate)
|American Institute for Foreign Study (UK) Ltd staff are entitled to a 10% discount.||AIFS staff please manually deduct 10% when applying online. An @aifs.co.uk email address must be used for enrolment.|
|Category C||If you do not fall into any of the above categories, rate category C applies. This includes spouses of category A or B applicants.||No special instructions.|
|EARLY BIRD SPECIAL||To encourage applicants to apply early, we operate a slightly lower set of rates for enrolments made in September only. Above rate categories apply. Please find the early-bird rates advertised above. The standard rate applies from 1st October.||Above instructions also apply depending on rate category.|
|If your rate category doesn't become clear from the details you submit to us we will ring or email you for clarification. We will also contact you if there is an over- or underpayment.|
Step 3 - Course descriptions
If you have not yet carefully read the course description for the course you are interested in please do so before proceeding with enrolment. The course descriptions can be found here.
Step 4 - Language advice
Where applicable please do contact the relevant language coordinator for course-level advice should you not be entirely clear about your level of proficiency. Contact details can be found here.
Step 5 - Terms & conditions
By proceeding with enrolment you acknowledge that you understand that
- full payment must be made at the time of enrolment. We are unfortunately unable to accept payment in installments;
- refunds are not possible once payment has been made and the term has started (NOTE: clashes with your work or study timetable are NOT grounds for a refund);
- students must be registered for their course prior to attending any sessions
Policy on enrolment of minors
Unfortunately our evening classes are not open to anyone under the age of 16 at the time of enrolment. Those who are 16 or 17 must have our Centre's parental consent form [pdf] signed which follows the College’s policy on minors. The signed form should be emailed or posted to our Centre at the time of enrolment. Not affected are under-age applicants who wish to join a course alongside their parent or guardian.
Change of course level (language courses only)
For language-course enrolments please note that should you find the language course level you have chosen unsuitable for your level of proficiency we will endeavour to register you for a different course, however this is subject to availability and seeking advice from the relevant language coordinator prior to enrolment should ensure that all students start courses at the correct level.
Step 6 - Web enrolment
Web enrolment as the quickest, safest and most convenient way to enrol opened on 1 September 2016. No paper registration form is required. The fees are per one WHOLE 20-week/2-term course.
ENROLMENT HAS NOW CLOSED. IF YOU HAVE ANY QUESTIONS PLEASE RING 020 7594 8756. WE DO NOT HAVE ANY NEW COURSES STARTING IN JANUARY AS THE EXISTING COURSES RUN FOR TWO CONSECUTIVE TERMS (MID-OCTOBER TO LATE MARCH). OUR NEXT NEW COURSES START IN MAY (SUMMER PROGRAMME). WEB ENROLMENT TO START 1 APRIL 2017.
WEB ENROLMENT LINK (now closed)
The enrolment portal will open in a new window and looks as shown on the right. Please do the following:
- As shown highlighted in blue on the screenshot, next to 'Organiser' please scroll down the list and select, for the languages, 'Eve Classes Languages Cat A', 'Cat B', or 'Cat C' (fee as appropriate) or for the non-language courses 'Eve Classes SAH Cat A', 'Cat B', or 'Cat C' (fee as appropriate);
- Underneath next to 'Event' please choose the desired language-course & level or non-language subject;
- If you wish to pay for someone else's enrolment fee alongside your own please prepare only one transaction and manually change the fee to the appropriate amount and note the other person's fee category and details (name, contact telephone number, email address and course choice) in the 'Comments' box. Please ensure the other person's eligibility criteria are clear from the details submitted unless it is a fee Category C application;
- Please fill in your personal & card details on the form. Don't forget to provide a contact telephone number. Following submission of the web form please look out for an automated payment confirmation email from RBS WorldPay to reach you instantaneously to confirm your transaction. This will not reach you if you have misspelled your email address so please enter all details with care.
- A proper course enrolment receipt from our Centre will be emailed to you separately later - please WAIT for this to arrive (delays are likely as all enrolments require manual processing - please do not worry, your payment confirmation is proof that we have received your details).
- Further programme details (classroom location, teacher contact details, etc.) will follow nearer to the start of term
If you experience any problems with web enrolment please ring 020 7594 8756.
Alternative ways to enrol
If you have a credit or bank card and wish to use the internet you should please use web enrolment. For applicants who don't the following alternative enrolment methods are available from 21 September 2015. Please follow the instructions given below.
|Enrolment method||Important remarks|
|Application by post||A paper registration form must be completed: Enrolment form external [pdf] / Enrolment form internal [pdf]. Please enclose a cheque over the appropriate amount, made payable to "Imperial College", and a copy of your qualifying ID or other relevant document if applying at anything other than the external rate. Please find the address for your letter & cheque on our website.|
|Application in person||A paper registration form must be completed: Enrolment form external [pdf] / Enrolment form internal [pdf]. Please print and complete this before you arrive. Cash or cheque (made payable to "Imperial College") are accepable methods of payment. Please arrive Monday - Friday between 10.30am and 4pm. Our address can be found on our website.|
Certificate of attendance
Students who have attended a minimum of 70% of the 20 sessions (14) are eligible for a certificate of attendance. These are issued directly by the teacher in the final class at the end of March. Certificates not collected on that occasion will only be held for collection centrally in the Centre for Languages for a limited time - collections should therefore be made as soon as possible.
Optional test / ECTS credits
Even though our evening classes cannot be taken for degree credit at Imperial College, ie. they do NOT count towards a student's science or medical degree programme, Imperial College undergraduates and postgraduates may, if they have attended 70% of their evening classes, take a test at the end of any evening class which, if passed, will entitle them to 2 European Credit Transfer System (ECTS) units. Registration for these tests is held in January.
Course participants who are NOT Imperial College students may also take these tests but will be charged a small fee. Details can be obtained from the Centre from January.
The tests are marked by Imperial staff and are rated Pass, Fail or Distinction and these results are published by email at the end of June.
Course fee reimbursements for ICBS students
Imperial College Business School (ICBS) postgraduates please note that ICBS operate a reimbursement scheme for evening class registration fees. Only the following programmes are eligible: MBA and MSc Innovation, Entrepreneurship and Management, and MSc Management. The offer likely is limited to language courses as the idea is to provide an incentive to acquire or expand your language skills. Eligibility criteria should be checked directly with your ICBS Administrator. If you qualify ICBS will pay you back your evening class registration fee in full upon successful completion of your evening class. You will need to show your payment receipt and your evening class certificate of attendance to your ICBS Administrator.
Certificates of attendance are issued to eligible students by the teacher in the final session at the end of March. In order to qualify you must have attended a minimum of 70% (or 14 sessions) out of the total number of 20 classes over the two terms. If you are eligible for a certificate but can't attend the final session you must collect your certificate from our Centre's office on level 3 of the Sherfield building as soon as possible thereafter. Please note that uncollected certificates are discarded at the beginning of October.
We would like to stress that this ICBS reimbursement scheme operates entirely outside of our Centre. Please direct all enquiries directly to ICBS.