SharePoint Online Migration Project

ICT has commenced a project to support SharePoint site owners across College in migrating SharePoint sites from the current 2010 platform, to SharePoint Online. Find out more at ICT’s SharePoint Online Project webpage

SharePoint Online is a cloud-based service and part of the Office 365 suite, facilitating sharing and collaboration with internal and external colleagues and partners, from anywhere - at work, at home, or from a mobile device. Tools allow you to create websites you can use to store files, collaborate with others, create tasks, manage schedules, build workflows, or start a blog. Features include easy to use tools such as drag and drop, and ability to edit share and follow documents with a single click.

Features and benefits

Enterprise-grade security and compliance

SharePoint Online offers best-in-class security, a scalable solution that meets security and compliance requirements while ensuring unified policies are applied across every workload and every device. End users get the productivity they’ve been asking for while the IT department gets the cloud security and compliance requirements they require.

Access from anywhere

Whether you're in the office, at home or on the move you can have instant access to your team and organisational resources needed to get work done, from a desktop PC, a laptop or a tablet. Any device, from anywhere.

Seamless Collaboration

Creating and sharing documents and content using the Microsoft Office tools that everyone is familiar with. Upload documents easily with a simple drag & drop.

High availability

No more outages, no more downtime. SharePoint Online is hosted by Microsoft who guarantee an uptime of 99.9 percent.

Backup & recovery

Microsoft takes backups of Site Collections every 12 hours. Any content you delete is held in the recycle bin for up to 90 days and can be easily restored.

Training

Staff can access SharePoint training via the online library Lynda.com, free of charge.

SharePoint Online Essential Training

SharePoint Online New Features

Sensitive Data

Site Owners should review their data to assess if it is sensitive or not; data deemed not to be sensitive can be stored on SharePoint

If site owners believe their data to be sensitive, or are unclear if it is, then they should contact ICT Security for guidance as sensitive data, as defined in the College’s Information Security Policy should not be stored on SharePoint without prior reference to ICT Security.  For more information please contact ICT Security who can advise on an appropriate environment in which to store your data.

It is essential that we protect personal and sensitive personal data ahead of the implementation of the General Data Protection Regulation (GDPR).  For more information on what is expected of all staff, please visit https://www.imperial.ac.uk/admin-services/legal-services-office/data-protection/gdpr/

Access and permissions

SharePoint Online sites are authenticated and accessed using College username and password.

When a user visits a site/library/list or other resource that they do not have permission to access, they will be prompted to complete a web form to request access. This request will then be sent to the site owner.

If external access is granted, it is the responsibility of the Site Owner to ensure the external user is aware of responsibility for abiding with College’s Information Security Policy.