Collaboration tools

We provide a variety of tools to help you collaborate with your peers.

Go to: Choose a collaboration tool

We offer several in-house and cloud-based file storage options. 

The storage tool we recommend depends on:

  • the type of data or files you are storing;
  • who you want to have access to it.

Storing information in the correct place is important because it is College policy to protect sensitive data. See  for the definition of sensitive data.

Recommended file storage options for...

Recommended file storage options

General work/study files (non-sensitive)

If you are the only person who needs to access these files, use:

If you need to share them with other College members, use:

If you need to publish files online for staff, students and the public, contact your departmental web editor, Faculty Web Officer or refer to the Web Guide

Sensitive data (see above for definition)

You must store sensitive data as encrypted files or on an encrypted system. 

Go to Protect sensitive information to find out:

  • what we mean by 'sensitive data';
  • how to store it safely;
  • how to share it with others securely.

Research data

If you are the only person who needs to access this data, use:

If you need to share it with other College members, use:

If you need to share with external collaborators, use:

Note

Research data can also be classed as sensitiveGo to Protect sensitive information for more information on sensitive data and how to share and store it securely.

Important

  • We do not recommend that you use other cloud-based storage options (e.g. Dropbox, Google Drive, your personal OneDrive). If you do use them, you need to encrypt the files using a product like nCrypted Cloud.
  • Do not use local (C:) drives for College business. You can synchronise the contents of your H: drive and your OneDrive for Business with your machines and devices to access them offline.
  • USB drives and external hard drives must be encrypted. Please make sure you have other copies.