The use of online or cloud applications such as Eventbrite, Wufoo and Doodle, to organise events, gather opinions and more has increased in recent years, partly due to the free versions available. 

However, if you are not paying for the service, it is likely that the company providing it is profiting in another way: by collecting and selling data. If you use these applications, you may be giving away (or asking other users/invitees to give away) personal data, some of which may be protected by the Data Protection Act. These organisations may pass this data to third parties.

Guidance

Do...

  • check both the Terms and Conditions and the Privacy Policy of the service carefully;
  • explain to your users what will happen to data they submit using these services;
  • contact the IT Security Team via the ICT Service Desk for advice on using online applications and data security.

Don't...

  • use cloud applications to collect any data considered to be ‘sensitive’ under the Data Protection Act, including a person's racial or ethnic origin, political opinions, religious beliefs, trade union membership, physical or mental health, sexual orientation, and the commission or alleged commission of any offence. See College's  for more information.

Note

We provide the Qualtrics survey tool to College members free of charge.