Imperial College London purchase orders (POs) are raised online via ICIS using iProcurement.

For more information on purchasing and ordering, go to the Ordering section.

Raise a PO

To raise POs at Imperial, you must ensure that you have access to the Purchasing module of ICIS and are set up as a buyer (see below).
 Once your request for access has been approved, you can raise a request via the Placing a purchase order section.

Request access to the Purchasing module

You must have the Cost Centres and Activity Codes you want to purchase items on, the name of the person approving your purchase order and any approval limit you require. If you are unsure of the codes you require, contact sys.acc@imperial.ac.uk or visit the Purchasing section.

Requirements

  • Please use Firefox or Internet Explorer to access ICIS, not Google Chrome or Safari.

Instructions

To request access to the Purchasing module, follow these steps:

  1. Go to ICIS Authorisation (using Internet Explorer, not Firefox, Google Chrome or Safari).
  2. Select Submit request to update ICIS account.
  3. Click Proceed.
  4. Scroll to the bottom and tick Purchasing.
  5. Enter the Cost Centres and Activity Codes on the following webpage.
  6. Click Proceed.
  7. Select the approver of your purchase orders and any approval limit that you require. If an approval limit is not needed, enter £0.01.
  8. Click Proceed.

Your request has been submitted. Make note of the reference number displayed in case you have a query.

Using the Purchasing module

How do I change the delivery address in iProcurement?

  1. Click on Preferences.
  2. Click on iProcurement preferences.
  3. Change your Deliver to location by clicking on the dropdown list by the Deliver to location.

How do I change the billing address in iProcurement?

  1. Click on Preferences.
  2. Click on iProcurement preferences.
  3. Change your Bill to location.