College Space Sharing Programme
The College Space Sharing Programme aims to ensure the College maximises its use of space to help support the best possible teaching and learning experience
The Taught Meeting and Seminar (TMaS) Space Programme was established in 2015, as utilisation of College space had consistently been raised as a priority for improvement. Work over the last two years has focused on: development of a Space Policy Framework and subsidiary policies; agreement to commence sharing of space (initially on a clustered approach); establishment of centralised start of day room readiness checks and development of a suite of Space Analytics dashboards.
Chris Banks, Assistant Provost (Space), has taken over sponsorship of the Programme, and in recognition of its extended scope, has been renamed the College Space Sharing Programme. The objectives for the next two years of the Programme are to:
- Develop and implement policies, which support the College’s intention to deliver consistent, accessible shared space.
- Improve utilisation of College space.
- Implement a toolkit to support holistic, evidence- based, strategic decision making.
- Reduce the College’s requirement for space from external venues.
- Deliver a self-service room booking process and system to enable College wide space sharing.
- Increase the visibility of un-booked space to enable a ‘one stop shop’ for taught, meeting and event space.
- Agree and implement a room support model to deliver consistent provision.
Current projects within Space
Producing a single view of all bookable space in the College in to develop a suitable, College-wide, room booking system
Bringing together data on teaching space utilisation in a single ‘go-to’ intuitive interface for end users.
Developing a new Space Policy Framework and a set of six sub-policies, designed to bring transparency to the use and management of College space.
Building a common understanding of what information users need about teaching spaces and a shared inventory to address these needs.
Improving the process for generating academic teaching timetables and refining the quality of the output for students and staff.