The roll-out of the new Banner® student information system in support of the student record will start from September 2018.
Programme set-up activity aims to provide the College with a single source of programme truth within Banner. As part of this workstream the Academic Model project will collate the curriculum information needed for the new system. This is to ensure that the College will gain the maximum benefit from using the system from September 2018.
Proposed Academic Model structure and Module Code
In order to collate the necessary programme information, a task team led by the Registry Quality Assurance team, will collate the required information from across the various sources where this is stored (including the Oracle Student System (OSS), Programme Specifications and Handbooks) and will provide support to departments to collect any information that may be contained within departmental systems, before translating this data into a structure and format which Banner can use. The example diagram above displays the proposed structure of the data within Banner once it has been collated.
The project team has been working with Bioengineering as a pilot department since February 2017 to trial and inform the data collection process. From May 2017 four further departments will engage with the project. The main collection period for the majority of departments will take place between July 2017 to May 2018.
The Academic Model project will seek to:
- Capture and collate all relevant programme data from across College
- Provide assistance and support to departments in order to review the programmes data for any gaps and ensure that any necessary modifications are overseen by the Programmes Committee
- Prepare the data for migration to Banner® in the structure that it supports
- Validate the set-up with the department
Learning and Teaching Strategy
Whilst the full detail of the College’s new Learning and Teaching Strategy is yet to be announced, it is expected that all departments will be required to undergo a curriculum review to align their teaching provision with the requirements of the both the strategy and the Academic Standards Framework. The curriculum review has a separate process and timeline to the Academic Model Project, however, the data captured will be used to provide the 'current state' information which will be needed for curriculum review.
The format and structure in which Banner will hold the data requires a four-character subject code. This cannot be subdivided to assign additional meaning to specific characters as this will have repercussions for reporting.
The first character of the course code will be the FHEQ level. This has been used as a preference to year of study as it is a fixed value whilst the year of study may be variable across programmes.
The remaining digits will be system generated. This is to ensure that the coding system is future proof by allowing the maximum number of variations to ensure we do not run out. This also ensures that the coding system is consistently applied across the College.
Implementing a consistent programme data structure across the College, supported through Banner®, will allow for:
- electronic programme specification and programme information to published from within Banner® to the College's website
- a consistent and visible student module selection process detailing the required core modules and options available
- visible assessment expectations leading to better student understanding of the expected workload
- consistent timetable, transcript and handbook information
- improved management information and reporting
- improved transcripts
- better decision making
- workload transparency
- reduction in the duplication of effort
- process optimisations including automation of certain tasks
- more efficient timetabling / better use of room resources
- facilitating planning for future growth
- the College’s ability to report timely and accurately for both regulatory and operational reports
- improved compliance, reduction in costs and risks